AI Prompt Templates for Business

Write a professional follow-up email to [name] at [company]. Context: We met at [event] on [date] and discussed [topic]. I want to propose a meeting to explore [specific opportunity]. Tone: warm but professional. Length: under 150 words. Include a clear call to action with 2-3 suggested meeting times.

Draft an email to [recipient] regarding [sensitive topic]. The key points I need to communicate are: [list points]. The relationship is [describe relationship]. I want to be direct but empathetic. Avoid blame language. Suggest a constructive path forward. Maximum 200 words.

Write a cold outreach email to [job title] at [type of company]. Our product/service: [brief description]. The specific pain point we solve: [pain point]. Include one relevant statistic or proof point. No more than 100 words. Subject line options: provide 3. Avoid generic phrases like 'I hope this email finds you well.'

Create an executive summary from the following data/notes: [paste data]. Format: 1) Key findings (3-5 bullet points), 2) Implications for our business, 3) Recommended actions with owners and deadlines. Keep the total length under 400 words. Write for a non-technical C-suite audience.

Write a weekly team update email based on these accomplishments and blockers: [paste notes]. Structure: Completed this week, In progress, Blocked/needs attention, Next week priorities. Use bullet points. Keep it scannable. Highlight any items that need management input with [ACTION NEEDED] tags.

Create a quarterly business review document from this data: [paste quarterly metrics]. Sections needed: Performance summary, Key metrics vs targets (format as a table), Notable wins, Areas of concern, Strategic priorities for next quarter. Include percentage changes from the previous quarter. Tone: objective and data-driven.

Analyse this dataset: [paste or describe data]. I want to understand: 1) The top trends and patterns, 2) Any outliers or anomalies, 3) Correlations between [variable A] and [variable B], 4) Three actionable recommendations based on the data. Present findings with specific numbers, not vague observations.

Analyse these customer feedback responses: [paste feedback]. Categorise into: Positive themes, Negative themes, Feature requests, and Bugs/issues. For each theme, note the frequency (how many responses mention it) and provide a representative quote. Prioritise by frequency. Summarise the top 3 actions we should take.

Draft a response to this customer complaint: [paste complaint]. Our policy on this issue: [describe policy]. Acknowledge their frustration genuinely. Explain what happened without making excuses. Offer [specific resolution]. Include next steps and a timeline. Tone: empathetic, professional, solution-focused. Under 200 words.

Write an answer for our FAQ page for this question: [question]. Our answer should cover: [key points]. Target audience: [describe customer]. Keep it under 100 words. Use simple language (assume no technical knowledge). End with a clear next step or link to more information.

Write a product description for [product/service]. Target customer: [describe]. Key benefits (not features): [list 3-5 benefits]. Differentiator vs competitors: [what makes us different]. Include a clear call to action. Length: 150-200 words. Tone: [confident/friendly/professional]. Avoid superlatives and hype words.

Create 5 social media posts for [platform] about [topic/product]. Each post should take a different angle: 1) Problem awareness, 2) Solution introduction, 3) Social proof/testimonial, 4) Behind-the-scenes/process, 5) Direct call to action. Include suggested hashtags for each. Keep each post under [character limit]. Brand voice: [describe].

Create a detailed outline for a blog post titled '[title]'. Target keyword: [keyword]. Target audience: [describe]. Include: H2 headings, key points under each heading, suggested data/statistics to include, an engaging introduction hook, and a conclusion with a call to action. The post should be approximately [word count] words.

Convert these meeting notes into a structured summary: [paste notes]. Format: 1) Meeting purpose (one sentence), 2) Key decisions made (bullet points), 3) Action items (table format: action, owner, deadline), 4) Open questions to resolve, 5) Next meeting date and agenda items. Keep the total summary under 300 words.

Summarise this meeting transcript: [paste transcript]. I need: 1) A 3-sentence executive summary, 2) Key topics discussed with main points, 3) Disagreements or unresolved issues, 4) Agreed next steps with owners. Highlight any deadlines mentioned. Ignore small talk and tangents.

Analyse [competitor name/URL] as a competitor to our business: [your business description]. Cover: 1) Their core offering and positioning, 2) Pricing model, 3) Strengths (what they do better), 4) Weaknesses (where we can differentiate), 5) Their target customer, 6) Marketing channels they use. Be objective and specific. Note: verify all claims independently.

Based on our business [describe business], identify potential market opportunities we may be missing. Consider: underserved customer segments, emerging trends in our industry, adjacent markets, partnership opportunities, and pricing/packaging innovations. For each opportunity, estimate the effort (low/medium/high) and potential impact (low/medium/high).